An office relocation is an extremely complex process that one
should not take on without the assistance of a professional company with
experience in handling commercial moves. Aside from just moving furniture, an office move requires the relocation of important documents,
computers and other various electronics, as well as break-room appliances. A
move that is not done in an efficient manner could make an office move a much
more costly endeavor, not just in money, but also in time and productivity.
Provided are some things one must think about when planning an office move.
First, take an inventory of the workplace. This is useful
not in just planning the size of a move and estimating the cost, but also in
planning how you are going to set up your new work place. It is also practical to allow
your employees to take a tour of your new office before the move and allow them
to give input on the layout and to know how they want their work station set up prior to the move taking place, this prevents the movers from having to move the furniture around multiple times and making sure the pieces fit. Second, if you are moving from a high rise office building, find out if you are able to reserve the elevators or if the move must be conducted after office hours. Also, find out if the property manager will require any documents from the moving company so this can be handled before the day of the move.
Another important aspect of office moving is knowing that your internet and
phone systems will be available immediately. Nothing can be more stressful than
moving into a new office and having a delay in access to the internet or phone.
Ensure that you are in communication with your phone and internet providers, and make sure you have an available IT person on
board with your move so that everything is set up promptly and smoothly.
When picking an office mover, it is wise to pick someone that has extensive
experience in the field, for many reasons. First of all, those that specialize
in commercial/office moves will often be able to take your business’
needs into consideration during a move. These include understanding which parts
of the office require a priority in moving, allowing certain individuals whose
jobs are a priority to be up and running quicker. Often times office furniture, such as cubicles, etc. can be much larger than the standard home
desk or cabinet, requiring trickier maneuvering into and out of buildings.
